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ShareWare OnLine 2
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ShareWare OnLine Volume 2 (CMS Software)(1993).iso
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12.INF
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1991-10-26
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12.3 Transaction
12.3.1 Deposit
To enter a deposit into the database, the amount is
requested along with the date of the deposit. After
entering the information, the balance in the account before
and after applying the deposit is displayed. You are given
the choice to accept, reject or accept and post the entry.
If you choose to accept it, the transaction is recorded and
the amount of the deposit is added to the balance. If you
choose to reject the entry, no change to the database is
made. Choosing accept and post records and posts the
transaction. To return to the personal checking menu
screen, enter a <CR> when prompted for an amount.
12.3.2 Payment
Some checking accounts have over draft protection, whereby
the bank lends you money, usually in $100.00 increments to
cover the overdraft. When you pay back their loan, you make
a check credit payment. This screen allows you to keep a
record of these transactions. The amount of the check
credit payment is added to the account balance. You are
asked to accept the entry or to abandon it. Accepting the
entry enters a record in the data base. To return to the
personal checking menu screen, enter a <CR> when prompted
for an amount. This transaction is marked as posted; hence,
posting is never required for check credit payments.
12.3.3 Check
This feature is used for printing and/or recording checks.
Checks can be either printed on pin feed check forms or
written by the user from their checkbook. When hand written
checks are issued, they are recorded here. The menu
requires a check number as its first input. A suggestion is
that when ordering pin feed checks, the user should request
that these check numbers begin with 10,000, thereby allowing
many years of use without the handwritten and pin feed check
numbers colliding.
In the upper right hand corner is displayed the last check
number that was issued. The user may get the next number in
sequence by entering a 0 (zero). If the next sequential
number is not desired, enter the desired number.
The date is requested next. The current date is shown.
Type over the date to change it. Next, the user is
requested to choose a payee. A list of payees is brought
up. Select the number of the payee desired. Choose the
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"Other" option if issuing a check to a payee not on the
list. Enter the payee name, up to 32 characters and a <CR>.
See Section 12.1.1 for information on creating a frequent
payee list. The amount of the check is requested. If the
payee has been assigned a fixed amount, its value is
displayed, and the user just enters a <CR>, or type over the
amount displayed to change it, and then enter a <CR>.
If the budget feature is activated, the user is asked to
select a budget category to apply the transaction to. When
a category is selected, the user is asked if all of the
transaction is to be applied to the selected budget
category. If yes, the entire transaction amount is applied,
otherwise, the user is asked how much should be allocated.
Fill in the amount. In a similar manner, up to five budget
categories may be selected for a single check transaction,
allocating any specified amount to each. This feature is
especially useful when recording a Super Market check, where
the total expenditure is not just for food, but includes
other items in separate budget categories, such as
entertainment, liquor, household maintenance, etc. The last
budget category that was selected is the category that will
be assigned to the check transaction in the data base.
Multiple budget categories cannot be assigned to a single
check transaction. So plan ahead. Make the major portion
of the transaction the last budget category selected.
You are then asked if the check is tax deductible. Answer
yes or no. Next, an opportunity is given to add a short
note, eg Electric Bill. You are then given the opportunity
to abandon the transaction, if you made an error, accept the
transaction, or accept and post the transaction.
You are then asked if you want to print the check. If you
are are recording a hand written check, answer no. After
the check transaction is complete, another transaction can
be begun by entering a new check number, 0 (zero) for the
next sequential number or to quit enter a <CR>. The balance
of the account is decremented by the amount of the check.
12.3.4 Withdrawl
Whenever a cash withdrawl through a "money machine" is made
this screen is used to record it. You are first asked to
input the amount of the transaction and then the date.
Next, you are asked if you want to append a note, eg
Gambling Debt. If the budget feature is activated, a
display of the budget categories is shown. Choose one to
record this transaction in the desired category. Up to five
budget categories may be selected to allocate any portion of
the cash withdrawl as detailed in section 12.3.3 above.
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Next, you are asked if this is a tax deductible transaction.
Select yes or no. Finally, you are requested to either
abandon or accept the entry. If accepted, the balance of
the account is decremented by the amount of the cash
withdrawl. To exit this screen, enter a <CR> when prompted
for an amount.
12.3.5 Service Charge
Service charges incurred by the checking account are entered
here. The amount and date of the service charge is
requested. You are then asked if you want to append a note,
eg, 200 Checks. Finally, you are requested to either accept
or abandon the entry. If accepted, the balance of the
account is decremented by the amount of the service charge.
Since recording service charges is usually done when posting
the account, the service charge transaction is marked as
posted, also. To exit this screen, enter a <CR> when
prompted for an amount.
12.3.6 Void
Checks that were never issued but spoiled in some way can be
recorded as voided. The check number is requested and it is
recorded in the database as a voided check. It is useful
for keeping track of "missing" checks. This transaction is
marked as posted since it will not appear on a bank
statement.
If you enter a check number that already exists, you are so
notified and prompted to try again.
To exit this screen, enter a <CR> when prompted for an
amount.
12.3.7 Upcoming
Periodic payments that are due can be displayed and checks
issued for these payments. The user is given a choice of
payment due dates. "Today" searches for any payments due
today. "Week" finds all payments due during the current
week, beginning on Sunday. "Month" locates all payments due
for the current month beginning with the first day.
The user is next asked to issue checks for these payments.
If "Y" is selected, each payment is displayed and the user
is further queried to issue a check. Selecting "Y" begins
the check issuing process. Upon completion of the check
issue, the next periodic payment is displayed, and so on
until all due payments are exhausted. Each check issued
decrements the checking account balance appropriately.
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If the user does not desire checks to be issued, only the
payments are displayed on the screen, with no opportunity
given to print checks for these payments.
12.3.8 Quit
Return to the Personal Checking Secondary Menu